The Retreat & Activity Fund (RAF) is an opportunity to engage creativity throughout our community. RAF funding comes from the CAPRA fund for the purpose of a retreat, competition, conference, or similar activity. Funding can be used to build a more effective team; create synergy within a group; discuss issues at a much deeper level; plan for a particular event or activity; or just learn something new about yourself, peers, a certain topic, or even Los Angeles.
Any student organization (Grad or UG) may apply for funding by filling out and submitting the application form. However, the applicant must follow the guidelines below.
- Complete the RAF application and be approved before funding is issued.
- Be an enrolled student, registered club or student group, and/or a House in good standing with the Institute.
- Applicant must commit to following all Institute, Procurement, and Student Affair's policies.
- Your activity will need to be registered with the Student Engagement Office.
- Funding may not be used on alcohol or illegal substances.
The Retreat Fund can provide up to $1,500 per group per academic year (while supplies last) for the purposes of a retreat, competition, conference, or similar activity.
Applications will be reviewed on the first Friday of each month starting October 2023. Decision letters with purchase instructions will be sent to applicants by the second Friday of each month. If you have any questions, please contact the Student Financial Hub (StudentFinHub@caltech.edu).
For RAF Purchase or reimbursement requests, please use the Helpdesk to submit a request to purchase or be reimbursed for an item.
Selection criteria and guidelines for use of funds:
- Applicant must be currently enrolled and in good standing at the institute.
- Proposals should demonstrate a significant effort to "increase the quality of student life" and promote interaction between large groups of students. Collaboration among students, faculty, and staff should be encouraged and the results of these efforts should be included in the proposal.
- Equipment funded by the Moore-Hufstedler Fund is Caltech property and must be treated as such by users/borrowers.
- Awards generally will not be recommended to cover items that are typically funded from Caltech's administrative or division budgets.
- All awards must be in accordance with Caltech policies, produces, and in accordance with Caltech's non-profit status.
- Successful applicants will be required to complete an Impact Survey and if requested, an additional detailed financial report/review.
- Acceptance of MHF funding means that one also accepts all the conditions set forth in the award letter from the MHF committee, including following advertising guidelines and submission of an impact survey.
- Failure to adhere to these guidelines may disqualify applicants and the organizations they represent from receiving future MHF funding and may incur additional consequences. Those who do not adhere to the conditions of the award may be considered in violation of the Caltech Honor Code.
- Requests for major events should be submitted in the fall cycle.
- Proposals must come from Caltech undergraduate students, either individual students or groups of students.
- Proposals may be submitted anytime, with funding decisions made four times per year.
- Award decisions will be made by a committee constituted by the Undergraduate Deans. The committee, with the Associate Dean as Chair, will be comprised of five members, including the Associate Dean and at least three undergraduate students and one faculty member apart from the Dean.
- The Fund may not be used to replace existing funding.
After exhausting other internal avenues for funding, corporate sponsorships or funding from non-profits may be an option your club would like to pursue. Prior to reaching out to any company/organization, contact CALE's employer relations team who will help you through the process. You can write to firstname.lastname@example.org or stop by CALE during normal opening hours.
It's important to start the process early, ideally several months in advance of your event or activity. CALE's employer relations team can help you identify a fundraising strategy, put you in touch with responsible, vetted employers and companies, and work with you to determine which industries to reach out to, relevant alumni to connect with, and which companies have active, working relationships with Caltech.